The 48-hour quote
Groups email five hotels and book the first one that answers properly. While your quote sits in a drafts folder, the business goes to the hotel that replied in an hour.
Group & Conference Sales - Built in Malta
Group enquiries answered in minutes. Not days.
Weddings, conferences, retreats, sports teams - the bookings that fill twenty rooms at once are won by whoever answers first, and best. GroupQuote turns an enquiry into a branded, priced offer in minutes, then follows up until it's a booking.
Running live at a Malta bay resort right now.
Enquiry → offer in minutesAutomatic follow-upsApproval-gated discounts
Group pipelineLive
Nordica Leadership Retreat44 guests · 3 nights · conference hallOffer sent
Vela & Matteo - wedding blockDay-3 recovery scheduledAwaiting
Aquila Swim ClubUpsell: half-board upgradeAccepted
The Problem
Group business is won and lost in the inbox.
Email ping-pong
Dates, room mixes, meeting spaces, catering, children's rates - scattered across a dozen replies. Every version lives in someone's inbox, and nobody has the full picture.
Offers that die silently
Most group offers never get an answer - and nobody chases them. No nudge, no recovery offer, no win-back. The follow-up that closes the deal simply never happens.
The Solution
From enquiry to signed booking, one system.
Branded offers in minutes
A wizard prices the whole request - room categories, exact venue dates, meeting spaces, catering, per-room or per-person rates, children's rates - and produces a polished offer page with your hotel's name and banner on it.
Forward an email, get a draft
Enquiries that arrive by email don't need retyping. Forward them to your GroupQuote address and a draft quote is waiting in the dashboard, details already extracted.
Follow-ups on autopilot
Offer viewed but not answered? A polite nudge goes out. Still quiet on day three? A recovery offer - discounts stay approval-gated so your team keeps control of every euro.
Upsells that sell themselves
From an upsell catalog you control, guests get well-timed extras - before arrival and right after booking. Value-only offers go out automatically; anything discounted waits for approval.
A director's view of the pipeline
Every enquiry, offer, acceptance, and recovery in one dashboard - with lifecycle analytics and a daily digest so the commercial team starts the morning knowing exactly what moved.
Your brand, your team, your data
White-label sender and banner per hotel, staff roles for reception and commercial, PMS-ready exports, and an in-app AI assistant trained on how your setup works.
How It Works
The offer that follows up on itself.
No integration project and nothing to install - GroupQuote runs alongside whatever you use today, and your commercial team keeps final say on every discount it proposes.
- An enquiry arrives - web form, embedded widget, or a forwarded email.
- The wizard builds the offer: rooms, venues, catering, group rates.
- The guest gets a branded offer page and email - one click to accept.
- Nudges, recovery, and win-back fire at the right moments, automatically.
- Booking confirmed - upsells, online check-in, and registration cards handled before arrival.
Built For Hotels
The details a commercial office actually needs.
01White-label branding per hotel
02Per-person or per-room pricing modes
03Discounts approval-gated by default
04GDPR opt-out and suppression built in
05PMS-ready booking exports
06In-app AI assistant for staff
See It On Your Hotel
Your venues, your rates, your brand - in one call.
Tell us about your group business and we'll walk you through GroupQuote set up the way your hotel would run it - venues, room categories, and rates included.
Book a demo call